Banking Proceedure

Each business will have its own banking proceedure, the one as described here is a reccomended proceedure. Please check with your manager for the desired method.

Security

Any after-sale cash handing procedures must be performed in a secure environment. If the person handling the money needs to leave the room at any stage during this procedure, then all the money must be put back into the safe and locked. The room must also be secured behind them.

Start of Day

Before you start – Ensure you have all these items at hand before you start

  • Daily Cash Handling Document (DCHD)
  • Till Float bags
  • Change float bag


Count each float till by till and record the till count.

Place the correct float into each till ready for the day’s trading and return the change float to the safe.

Banking

Before you start – Ensure you have all of these items at hand.


  • Banking summary report (generated by Ramsys)
  • Eftpos settlement printouts from all the cash registers
  • Bank Fast Deposit bag or Bank Deposit slip book


Load the Enter Banking screen and enter details.


  • Write the Account name and Number in the spaces provided on the Bank Deposit Bag. (These details can be found on the deposit slip). Record the Fast Deposit Bag number on the Deposit Butt for your own reference.
  • Put the Deposit slip and any non cash items like manual credit card slips into the non cash items pocket of the Fast Deposits bag and do not seal the bag, so the contents can be checked by the manager if needed. This pocket is clearly labelled on the bag.
  • Place coins alongside with notes in the cash only pocket of the Fast Deposit bag and seal it. This pocket is clearly labelled on the bag.
  • Once sealed, fill in details on the Customer Record Section of the Fast Deposit Bag and ensure the date recorded is the actual trading day (previous day). Make a note of the reference number on this slip. Place completed deposit bag in the safe until security comes to collect.
  • Attach the deposit butt and the Fast Deposit bag butt to the banking summary for filing once the banking process is complete.
  • Retrieve the Merchant Settlement Slips from the previous day and Verify the amounts recorded for each till and then the store total are the same as that indicated on the Merchant Settlement. If the numbers match, fill in the amounts on the Banking Summary per each card type.

No variances should occur as this is all settled automatically.